Travel Clearing

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Travel Clearing (“we,” “our,” or “us”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard information when you use our website and services.

1. Information We Collect

We may collect the following types of information:

Personal details: name, email address, phone number, company details, and billing information.
Booking and travel data: flight, hotel, car rental, or train booking details, including dates, costs, and invoice data.
Financial information: payment details, invoices, and account data necessary for processing transactions.
Technical information: IP address, browser type, device data, and cookies when you visit our website.

2. How We Use Your Information

We use your data to:

Provide and improve our services.
Process payments and generate invoices.
Ensure accurate reconciliation with your finance systems.
Communicate with you regarding your account, support, or product updates.
Comply with legal and regulatory obligations.

3. Sharing of Information

We do not sell your personal data. We may share information with:

Suppliers and travel agencies to process bookings and payments.
Service providers who help us operate our platform (e.g., IT hosting, payment processors).
Legal authorities if required by law or to protect our rights.

4. Data Retention

We keep your personal data only as long as necessary to provide our services, comply with legal obligations, and resolve disputes.

5. Cookies

Our website uses cookies to improve user experience, track performance, and analyze traffic. You can manage or disable cookies in your browser settings.

6. Your Rights

Depending on your location, you may have the right to:

Access and request a copy of your data.
Correct inaccurate or incomplete information.
Request deletion of your personal data.
Object to or restrict certain processing activities.
Withdraw consent for marketing communications at any time.

To exercise these rights, contact us at sales@travelclearing.

7. Data Security

We implement appropriate technical and organizational measures to protect your information against unauthorized access, loss, or misuse.

8. International Transfers

As a Belgian-based company, your data may be transferred and processed outside of your country. We ensure adequate protection in accordance with GDPR and other applicable laws.